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Frequently Asked Questions

Registration & Course Information:

Financial Aid & Billing:

BookSmart Program

Housing & Dining

Other:

 

When can I register?
Registration opens on September 20, 2021! Register through your EKU Direct student portal.  The last day to add a class is Dec. 8, 2021.
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When do EKU Winter courses begin and end?
EKU Winter courses begin on December 6, 2021 and end on January 14, 2022. 

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Which Registration Access Code (RAC) do I use to register for winter classes?
Winter does not require a RAC code to register.
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Do I need to speak with my academic advisor before registering?
You are encouraged to talk to your advisor about EKU Winter courses if you have any questions at all about how to use winter courses to advance your education. 

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What is the maximum number of hours I can take in Winter?
Students can register for up to six credit hours for winter session.  Please note that no more than six credit hours will be recorded onto a student’s academic history whether earned exclusively earned at Eastern Kentucky University or in combination with courses from another university.  No student at EKU can earn more than six credit hours during a given Winter session.

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What if the class I want to take is full? 
Fill out a capacity override request. If a small number of students need admittance to the class past capacity, accommodations can be made based on circumstances. If a large number of students need admittance, the University may open another class. Each of EKU’s six colleges offers its own override request form — they can be found on the college’s website.

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What if a class I need isn’t available? 
While you can choose from classes in many subject areas this Winter, class selection is more limited in winter than spring and fall. Fill out the contact form on winter.eku.edu and let us know what class you need. We will see what’s available and contact you, and it will let us know if there is enough interest to justify offering the class in the Winter. We recommend browsing the course list and working with your advisor to see if rearranging your schedule could help. 

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When are final exams scheduled?
Course syllabi will provide specific information regarding final exams. 

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What if I need to withdraw from my course?

Students may withdraw from Winter session classes through EKUDIRECT.

Please refer to Colonel’s Compass, https://colonelscompass.eku.edu/winter-2021-deadlines-adddrop-refunds, for specific withdrawal deadlines and refund information.

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What are the expectations for course activities during the Winter session holiday break?
The instructor of the Winter session course will provide a daily or weekly course schedule outlining expectations, assessments, and assignments for the term.  Generally, class assignments will not be required during the holiday break.  Students will not be expected to participate in synchronous or asynchronous online activities.

Students can be assigned readings and projects but the course should allow sufficient latitude such that each student (as well as instructor) may observe holiday activities.

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Can my Winter session class be cancelled due to low enrollment?
Yes.  Each class will be required to meet a minimum enrollment.  The minimum enrollment for undergraduate courses is eight and the minimum enrollment for graduate courses is six students.  The University will review course enrollments on the Thursday before the start of winter session.  For courses that do not meet the minimum enrollment, instructors may elect to continue with the course on a prorated pay basis.  If the course does not meet minimum enrollment, the instructor will communicate the status of the course to any enrolled students.

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What if I attend another college or university?
We're happy to host visiting students during Winter or any time of the year to earn credits to transfer back to their home institution. Ready to put this Winter to good use? If you wish to apply as a non-degree or visiting student for the Winter 2021 semester, please submit an application for on-campus admission. Although most of our Winter courses are offered in an online format, our EKU Online office does not process applications for the Winter term. Any questions about applying for the Winter term can be directed to the EKU Admissions office at 859-622-2106 or admissions@eku.edu.

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How much does it cost to take a Winter term class? 
All winter session undergraduate courses will be billed at $394 per credit for Kentucky residents and $429 per credit hour for non-Kentucky residents.  Please see https://studentaccounting.eku.edu/graduate-tuition-fees-2021-22 for complete graduate rates. Some courses may have additional fees; students should contact the instructor of the course for more information concerning specific course fees.

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Can I take a winter session class if I have an unpaid bill with the University?
Students who have prior balances with the university may have a registration hold preventing them from registering in winter term courses.  There are no “special arrangements” and students have to pay either out of pocket or by receiving financial aid to be permitted to register.  Once they have registered, they will not be removed from the course if they cannot pay in full.  However, because of the short length of the term, there are no payment plans.  Additionally, if the full cost of the course is not paid by the deadline, students will have a transcript hold placed on their record and be unable to get an official copy of their transcript.
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Can I use an EKU staff tuition waiver to pay for a winter session class?
No, the staff scholarship cannot be used to pay for winter session.

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Can I use financial aid to pay for a winter session class? 
Winter Session is considered by the Financial Aid Office to be a part of the nine-month school year; therefore, some financial aid may be available from your fall award.

Students must typically save aid money from any fall semester refund for additional coursework. If no financial aid funds are available, the student will be required to pay out-of-pocket before class begins.

Since each student's individual financial aid package is different, it is recommended that you contact the Financial Aid Office to review your own particular financial aid package in order to determine what may be available to you.

Students must have filed a FAFSA for the academic year of the winter session to be considered for any need-based aid. If you have questions, contact the Office of Student Financial Assistance at 859-622-2361.
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Are scholarships available for winter term?

Microscholarships in the amount of $250 can help offset your costs for winter term courses. Funding is awarded based on availability and financial need. Complete the Winter Microscholarship Application before October 26. Not all applicants will be awarded. 

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What is the deadline for Winter tuition payment?
The deadline for Winter tuition payment is December 28.
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Will the EKU BookSmart program be available for Winter Session?

The EKU BookSmart program provides textbooks and course materials to all undergraduate students at no cost to them. BookSmart will be available for the 2021-22 Winter session. Learn more at https://advantage.eku.edu/books.  

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Where can I pick up my BookSmart books for Winter session?

Students may pick up their Big E Box at the Barnes & Noble @ EKU Bookstore located in the Powell Building, Plaza Level. Students may also opt to have their Big E Box shipped to their physical address via UPS.

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Will I own my textbooks?

No. EKU BookSmart is a textbook rental program. Textbooks will be on loan for use throughout the semester, but must be returned to the Barnes & Noble @ EKU Bookstore at the end of the semester. You will have the option to purchase textbooks you want to keep at the end of the semester. More details about BookSmart are available at https://advantage.eku.edu/books and https://eku.bncollege.com. 

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When will I need to return by BookSmart books?
First of all, please take care of your textbooks on loan and return them at the end of the semester. You are responsible for these textbooks and they must be returned no later than the 14th day after the end of the academic semester. For the winter term, textbooks will need to be returned no later than January 14, 2022. If you do not return your books in time, you will be charged in accordance with the terms and conditions of the textbook loan agreement. 

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Can I keep the books I receive for Winter term?

You have the option to purchase your books from Barnes & Noble at a discounted rate at the end of the semester.

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BookSmart Important Dates:

November 1:  BookSmart announcement will be emailed to students
November 6:  Email will be sent to students to select materials for the Winter term
November 8:  Processing for Winter term BookSmart orders begin
January 14:  Due date for all Winter term BookSmart books 

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Can I live in housing over winter break?
Yes. Winter housing is available for students who wish to live on campus during winter term. 

Students who resided on campus during the Fall Term may reside on campus during Winter Term if the student is experiencing homelessness, and/or enrolled in a Winter term course and will be returning for the Spring.  Winter residential students will be billed $800 through their student account.

Students who are remaining on campus for the Winter Term will complete an application on campus the Housing Portal. 

Students who would like to move onto campus beginning in Winter Term will be able to apply for housing with the Office of Housing & Residence Life.  Please contact us via housing@eku.edu or find the application for housing at housing.eku.edu.  More information about Winter housing may be found HERE.

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Are dining options available during Winter session?

There are a limited number of dining options available on campus during winter term. On-campus dining options are as follow:




  Dec 6-10 Dec 13-17 Jan 3-7 Jan 10-14
Starbucks 8 AM - 2 PM 8 AM - 2 PM 8 AM - 2 PM 8 AM - 2 PM
The Corner 11 AM - 3 PM 11 AM - 3 PM CLOSED CLOSED
Stratton Café 6:15AM - 1PM 6:15AM - 1PM 6:15AM - 1PM 6:15AM - 1PM

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Will tutoring be available?
Students will have access to online services from the Noel Studio for Academic Creativity, Student Success Center, and Math/Stats Tutoring Center. Please visit the center's site for EKU Winter hours.

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Will I have to pay for parking over winter break? 
Your standard EKU parking pass will cover your parking needs during winter term. Parking regulations and zones apply. More information is available at https://parking.eku.edu. 

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Additional Parking Info

  • There will be no Big E Shuttle services during Winter Term
  • Commuter lots will not be ticketed
  • All student lots will be considered “general parking”

For other questions, please contact the parking office. 

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