Connect

EKU Winter
521 Lancaster Ave
Richmond
winter@eku.edu

Frequently Asked Questions

REGISTRATION & COURSE INFO

When can I register?
Registration opens on September 13, 2023, 8:00am! Register through your MyEKU student portal. The last day to add a class is Dec. 6, 2023.

[TOP]

When do EKU Winter courses begin and end?
EKU Winter courses begin on December 4, 2023 and end on January 12, 2024.

[TOP]

Which Registration Access Code (RAC) do I use to register for winter classes?
Winter does not require a RAC code to register.

[TOP]

Do I need to speak with my academic advisor before registering?
You are encouraged to talk to your advisor about EKU Winter courses if you have any questions at all about how to use winter courses to advance your education.

[TOP]

What is the maximum number of hours I can take in Winter?
Students can register for up to six credit hours for winter session. Please note that no more than six credit hours will be recorded onto a student’s academic history whether earned exclusively earned at Eastern Kentucky University or in combination with courses from another university. No student at EKU can earn more than six credit hours during a given Winter session.

[TOP]

What if the class I want to take is full?
Complete a capacity override request. If a small number of students need admittance to the class past capacity, accommodations can be made based on circumstances. If a large number of students need admittance, the University may open another class. Each of EKU’s six colleges offers its own override request form—they can be found on the college’s website.

[TOP]

What if a class I need isn’t available?
While you can choose from classes in many subject areas this Winter, class selection is more limited in winter than spring and fall. Complete the Winter Session Course Request to let us know what class you need. We will see what’s available and contact you, and it will let us know if there is enough interest to justify offering the class in the Winter. We recommend browsing the course list and working with your advisor to see if rearranging your schedule could help.

[TOP]

When are final exams scheduled?
Course syllabi will provide specific information regarding final exams.

[TOP]

What if I need to withdraw from my course?
Students may withdraw from Winter session classes through their MyEKU account (previously EKU Direct).

Please refer to Winter Session Deadlines for specific withdrawal deadlines and refund information.
[TOP]

What are the expectations for course activities during the Winter session holiday break?
The instructor of the Winter session course will provide a daily or weekly course schedule outlining expectations, assessments, and assignments for the term. Generally, class assignments will not be required during the holiday break. Students will not be expected to participate in synchronous or asynchronous online activities.

Students can be assigned readings and projects but the course should allow sufficient latitude such that each student (as well as instructor) may observe holiday activities.
[TOP]

Can my Winter session class be canceled due to low enrollment?
Yes. Each class will be required to meet a minimum enrollment. The minimum enrollment for undergraduate courses is eight and the minimum enrollment for graduate courses is six students. The University will review course enrollments on the Thursday before the start of winter session. For courses that do not meet the minimum enrollment, instructors may elect to continue with the course on a prorated pay basis. If the course does not meet minimum enrollment, the instructor will communicate the status of the course to any enrolled students.

[TOP]

What if I attend another college or university?
We're happy to host visiting students during Winter or any time of the year to earn credits to transfer back to their home institution. Ready to put this Winter to good use? If you wish to apply as a non-degree or visiting student for the Winter 2023 session, please submit an application for on-campus admission. Although most of our Winter courses are offered in an online format, our EKU Online office does not process applications for the Winter term. Any questions about applying for the Winter term can be directed to the EKU Admissions office at 859-622-2106 or admissions@eku.edu.

[TOP]

FINANCIAL AID & BILLING

How much does it cost to take a Winter session class?
All winter session undergraduate courses will be billed at $410 per credit hour for Kentucky residents and $446 per credit hour for non-Kentucky residents. Please see https://studentaccounting.eku.edu/tuition-fees-2023-24 for complete graduate rates.

The Special Usage Fee of $12.50 per credit hour and the Assett Preservation Fee of $10 per credit hour are also charged. Some courses may have additional fees; students should contact the instructor of the course for more information concerning specific course fees.

[TOP]

Can I take a winter session class if I have an unpaid bill with the University?
Students who have prior balances with the University may have a registration hold preventing them from registering in Winter session courses. There are no ‘special arrangements’ for students for Winter session registration. Students with a registration hold due to a past due balace would need to pay their balance below the $1000 registration hold limit to permit registration.

Payment for Winter session balances would need to be paid out-of-pocket or by financial aid, if the student qualifies.

Students who register for Winter session and have a past due balance of $1000 or more will be disenrolled from Winter prior to the start of classes. Students enrolled in a fall payment plan and are current on that plan are not considered past due.

If the full cost of Winter session is not paid by the deadline of December 28, 2023, students will have a transcript hold placed on their record. It is also possible a registration hold could be placed on their record, dependent on their total past due amount.
[TOP]

Can I use an EKU staff tuition waiver to pay for a winter session class?
No, the staff scholarship cannot be used to pay for Winter session. Please refer to the EKU Policy & Regulations page for items related to the Employee Tuition Waiver Program (Policy 8.2.6) for additional information.

[TOP]

Can I use financial aid to pay for a winter session class?
Winter Session is considered to be a part of the nine-month school year; therefore, some financial aid may be available from your fall award. Students must typically save aid money from any fall semester refund for additional coursework.

Since each student's individual financial aid package is different, it is recommended that you contact Big E Central to review your own particular financial aid package in order to determine what may be available to you.

Students must have filed a FAFSA for the academic year of the winter session to be considered for any need-based aid. If you have questions, contact Big E Central at (859) 622-2361.

[TOP]

Are scholarships available for winter term?
Microscholarships in the amount of $250 can help offset your costs for Winter session courses. Funding is awarded based on availability and financial need. Complete the Winter Microscholarship Application to apply. Application process opens September 20, 2023 and closes at midnight on October 27, 2023. Not all applicants will be awarded.

[TOP]

What is the deadline for Winter tuition payment?

The deadline for Winter tuition payment is December 28.
[TOP]

**EKU BOOKSMART PROGRAM (textbooks)**

Will the EKU BookSmart program be available for Winter Session?
The EKU BookSmart program provides textbooks and course materials to all students at no cost to them. BookSmart will be available for the 2023-24 Winter session. Learn more at https://advantage.eku.edu/books.
[TOP]

I cannot access my Winter Session e-textbook(s).
Some access codes have to be delivered in the form of physical access cards. You will need to place an order through BookSmart to receive your code using the instructions below:

Student Ordering Instructions:

Click on the link in your email, or go to shopeku.com and click the button that says "Reserve Now"
Log-in using your EKU credentials
You will see a list of your courses and the required and recommended material for each
You will not receive doubles of items you have already ordered
Scroll to the bottom of that list and you will see the option to choose in-store pick-up or shipping, select one
Fill in any required information - for in-store pick-up it will be just a phone number
Select the two boxes saying that you agree to abide by the rules and regulations
Click submit

[TOP]

When will I need to return by BookSmart books?
Please take care of your textbooks on loan and return them at the end of the semester. You are responsible for these textbooks and they must be returned no later than the 14th day after the end of the academic semester. For the winter term, textbooks will need to be returned no later than January 12, 2024. If you do not return your books in time, you will be charged in accordance with the terms and conditions of the textbook loan agreement.

[TOP]

Can I keep the books I receive for Winter term?
You have the option to purchase your books from Barnes & Noble at a discounted rate at the end of the semester.

[TOP]

BookSmart Important Dates:

November 1: BookSmart announcement will be emailed to students
November 7: Email will be sent to students to select materials for the Winter term
November 9: Processing for Winter term BookSmart orders begin
January 13: Due date for all Winter term BookSmart books

[TOP]

HOUSING & DINING

Can I live in housing over winter break?
Students that need to stay over Winter Break must be enrolled for three or more winter credits or have a spring semester class schedule. Applications may be submitted through the housing portal. For additional information on housing over the Winter break, please contact EKU Housing. The Thanksgiving and Winter housing application will be available here in fall 2023.
[TOP]

Are dining options available during Winter session?

There are a limited number of dining options available on campus during Winter session. Starbucks and Stratton Cafe will have limited hours on the date ranges indicated below:

Hours:

Starbucks: 8:00 am - 2:00 pm
Stratton Cafe: 6:15 am - 1:00 pm

Dates:

Dec. 5th-9th
Dec. 12th-16th
Jan. 2nd-6th
Jan. 9th-13th

[TOP]

OTHER

Will tutoring be available?
Students will have access to online services from the Noel Studio for Academic Creativity, Student Success Center, and Math/Stats Tutoring Center. Please visit the centers' site for EKU Winter hours.
[TOP]

Will I have to pay for parking over winter break?
Your standard EKU parking pass will cover your parking needs during Winter session. Parking regulations and zones apply. More information is available at https://parking.eku.edu.
[TOP]

Additional Parking Info

There will be no Big E Shuttle services during Winter session.
Commuter lots will not be ticketed.
All student lots will be considered “general parking.”

For other questions, please contact EKU Parking & Transportation.

[TOP]

What food, clothing, community, or other assistance is available during the EKU Winter Session?
The Colonels Cupboard assists students who may be experiencing food insecurities. They also offer toiletry items and clothing through the Closet Transform program. Please visit the Colonels Cupboard website for more detailed information.

Find Winter Courses